Booking the right location for your meeting room requirements is important because your delegates will see it as part of your existing business services. Here at Fig Offices in Swindon, we want to make the choice as easy as possible, so we’ve answered some of your frequesntly asked questions.
Can I see the space before I book/before the meeting?
Of course. We would always encourage you to come and have a look around our centre to discuss any requirements you have. We want to get to know you and your business, which is much easier face-to-face. We have a range of rooms available and physically seeing them will make visualising your event with us much simpler.
What hours are the meeting rooms available?
Generally, they are available 8.30am till 5pm, Monday to Friday. However, if you have a specific requirement, please get in touch and we will aim to accommodate it where we can.
How are the meeting rooms set up?
Meeting rooms are set up in a traditional boardroom style however, can be adjusted to meet your requirements. We also have training facilities which can be set up in a range of styles to suit your needs.
How many people can you accommodate?
Depending on the room you choose, we can accommodate from one person up to 12.
Do you have a waiting room/foyer?
We have a staffed reception area with plenty of seating space and a superb breakout area, perfect for those all-important breaks.
What other equipment is provided, or can be hired?
Included in the meeting rooms as standard are flipcharts, pens, whiteboards and ClickShare technology. If you need any further equipment, please discuss this with us when visiting or calling the centre.
Do the rooms have wi-fi?
Wi-fi is available in all the meeting rooms and is included in the cost.
What if I have trouble connecting to the wi-fi?
A member of Fig Offices staff will be available at the start of your meeting, and throughout your time at the centre, to ensure you are set up on the wi-fi and that it’s working. If you experience any problems during your meeting, please contact the designated Fig Offices staff member who will assist you.
Can we make telephone calls?
Free local and national calls are included in the cost of your meeting room. If you need to make premium or international calls during your meeting, please discuss this with us when you book your meeting.
Do you have conference call facilities?
We have a dedicated conference call telephone available, following the telephone guidance above.
Is there tea and coffee available?
Tea, coffee and filtered water are included in your meeting room cost.
How do I arrange catering?
We have several trusted suppliers who can provide a range of catering options. These can be arranged at the time of your meeting room booking.
Is there someone available to set up refreshments/catering?
Your dedicated Fig Offices staff member will ensure your catering is set up for the specified time and arrange for it to be cleared away afterwards.
Is car parking available with the meeting rooms?
Due to our prime, town centre location, we have limited parking at the centre. However, we can advise you on the nearest, and best value parking for your event which is within 1 minute of the centre.
How do I book a meeting room?
You can book a meeting room by calling 01793 967 401 and discussing your requirements with the meeting room coordinator, or by emailing firstname.lastname@example.org
When can meeting rooms be booked?
Fig Offices are open between 8.30am till 5.30pm, Monday to Friday. If you contact us outside of these hours, we will get back to you at the earliest opportunity.
How much is it to hire meeting rooms?
The cost depends on the room hired and the number of delegates. We can tailor the cost around your needs, either hourly, half day or full day.
Do you offer discounts?
Contact us to hear our current offers or keep an eye on our social media. We do have a Loyalty Card available, this can be picked up with the Fig team before your booking.
What is the cancellation policy on meeting rooms?
The cancellation policy depends on the size of the event and on any additional services booked. A copy of the cancellation policy will be provided to you upon confirmation of your booking.
We hope these answer most of your meeting room questions. If you have a query which hasn’t been covered here, please do not hesitate to get in touch on 01793 967401 or email@example.com