Going to a meeting can be a daunting task especially if you don’t prepare.
Its important to know what role you’re expected to play at the meeting, identify your objectives, prepare relevant data and presentational materials, and get yourself in the right frame of mind beforehand to ensure that you make a positive, professional impression on your co-workers or clients.
Here is Fig’s checklist to help prepare for a meeting:
- Confirm the date, time, location and who will be in the meeting with your point of contact. Do this a few days before the meeting.
- Google the map and get directions to where you are going, if they are coming to you why not send them the google map and directions.
- Pack everything you need to take with you or at least have a list to use before you leave to make sure you have all you need. If you are hosting the meeting, make sure you have everything set up in the room before the meeting and make sure everything works.
- Research the company and everyone who will be in attendance, including the executive assistant, on Google, Twitter, Facebook and LinkedIn. This will give you an advantage to what they look like, maybe what their interests are who they are linked to or you may have a mutual acquaintance you could get more information from.
- Look at the news, look online is there anything happening in the world that
relates to you, your meeting, their company or the people you are meeting with. If there is, you can use this in your meeting or use as a conversational piece.
- What is your purpose for going to this meeting? Be clear in your own mind why you are going and what you want to achieve. If something else comes of it, great, but have
a good idea of why you are doing this in the first place.
- It’s important to know who can give you what you want or need to achieve your meeting goal?
- What’s in it for them? Make sure you can give the attendees what they want from the meeting try to predict potential questions/responses.
- Leave the meeting with set action points and deadlines for attendees to ensure ownership of said tasks.
- End the meeting on a positive if required set the date for the next meeting or a time to make contact to touch base.
Fig have meeting rooms available to rent for all those important meetings, contact us to discuss your requirements.